Sharnbrook Village Hall

Sharnbrook Village Hall Application for use of Facilities

Please check the Calendar for Hall availability and complete the booking request by clicking the + symbol on the date required.

The booking co-ordinator will contact you to confirm whether your booking has been accepted and provide further information

Booking Co-ordinator:
Lucy Seamarks bookings@sharnbrookvillagehall.co.uk 07808 670 210

GUARANTEE

A guarantee of between £100 and £300 will be required as surety for responsible and respectful use of the hall for private events, the amount depending on factors such as number of guests, duration of hire etc.  This sum will be forfeit if, upon inspection, it is found that your event has not honoured this commitment.  If the hall has been left in a satisfactory condition then the Guarantee will be returned to you.

The Guarantee will also be forfeit if you have not given an honest and accurate description of your proposed event during the booking process.

ELIGIBILITY FOR PRIVATE HIRE

The Committee maintains the hall primarily for the benefit of Sharnbrook residents and priority will be given to considering these requests.  If you live outside Sharnbrook then we will require an explanation of why you wish to hire this hall for your private event.   The Committee reserves the right to refuse any booking requests without explanation.

PAYMENT

Once your booking is confirmed please pay by bank transfer. No cash please. If you can only pay by cheque please contact the Booking Co-ordinator for information.

SALE OF ALCOHOLIC BEVERAGES

Please note that alcoholic drinks may not be sold at the hall except through the hall bar run by the Sharnbrook Playing Field Association (SPFA). Full details are included in the separate application form for use of the bar.

CHARGES

Please consult the Facilities and Rates page for the latest rates of hire. These are based on an hourly rate using the total usage time booked by you, including time necessary for setting up in advance and cleaning & tidying the hall after your event. For complex bookings, for example covering more than one day, please contact the Bookings Co-ordinator.

DAMAGES

If the cost of damages, breakages or other expenses caused by your event exceeds the Guarantee then the Committee reserves the right to recover these costs from you.

PLEASE LEAVE THE HALL CLEAN & TIDY AT THE END OF YOUR EVENT. PLEASE NOTE THAT TEA TOWELS ARE NOT SUPPLIED.

Bookings may be cancelled up to 60 days in advance of the date booked. A £5 administration fee will be deducted from the amount refunded.

INFORMATION FOR HIRERS

FIRE PROCEDURE

Fire Procedure Notices relating to exits, extinguishers & telephones are posted in the entrance lobby and main hall.

SUPERVISION PUBLIC EVENT (i.e. open to anyone with or without a ticket):

If you are using the hall for a public event, it is a condition of the Premises Licence that you familiarise yourself in advance with the actions required in the case of fire and other emergencies. Before the event you must arrange to brief a minimum of 2 attendants per 100 people of their duties in case of fire and other emergencies (you may be one of these attendants).The ratio is higher when disabled people or a large proportion of children are present.

PRIVATE EVENT

We recommend that you familiarise yourselves with the action required in the case of fire or an emergency.

ACCESS

You should agree with the Bookings Co-ordinator, well in advance, arrangements for gaining entry to the hall.

LIGHTING

Porch: An automatic sensor light operates in the porch Entrance lobby: The switch is located just inside the entrance to the right. Kitchen: The switch is located to the right as you enter the kitchen. Other lights: The RED master switch at the bottom left hand side of the panel in the kitchen must be turned on FIRST, and then other lights as required. The cloakroom switches are at the bottom right hand side of the panel. The hall has downlighting in the ceiling; this is controlled by dimmer switches inside the hall, by the door. Please switch off all lights and the master switch on leaving

WALLS

Please do not attach anything directly to the walls. Use the rail provided in the main hall.

BOUNCY CASTLES

Small bouncy castles (and other similar inflatables) are allowed to be used in the Village Hall: maximum height 2.75 metres. They must not be positioned under or near the overhead projector. Hirers are responsible for their own insurance and the Village Hall Management Committee will not accept any liabilities for personal injuries or damage